One of the requirements when applying for a position in the government is the Civil Service Eligibility Certificate. It is given to those who passed the Civil Service Examination (Professional and Sub-Professional).
There are two types of Certificate of Eligibility:
1. Temporary COE – It is free of charge and is printed on a regular paper with the Civil Service Commission’s letterhead and cannot be authenticated. It is valid for only 2 years from the date of issuance.
2. Regular COE – it costs Php100 and is printed on security paper, can be authenticated and has no expiration. This particular type is usually preferred by government agencies.
Requirements in claiming CSC Certificate of Eligibility
After passing the examination, you can’t claim the certificate right away. Claiming of it is announced usually 30 days after the results of the exam were posted. You can only claim your COE once the Civil Service Commission announced its availability. Take note that you can claim your Certificate of Eligibility even if you’ve taken/passed the exam years ago as it does not have a deadline in claiming it.
When claiming your COE, contact the nearest CSC office and then verify the availability of the said certificate before you go to the CSC Regional/Field Office. You can check the Commission’s website/directory to get their email address and contact numbers. In claiming the certificate, you must be the one who will personally claim it because representatives are not allowed on your behalf.
The following are the requirements needed in claiming the COE:
– At least one valid ID (preferably the same ID card you presented during the filing of application)
– Application Receipt or the CSC Official receipt
Below are the requirements if you opt to apply for the regular certificate:
– Php 100 for certification fee (per copy)
– 2 valid IDs (to know which ID card are accepted by the commission, just simply check the list on their website)
– Application Receipt or the CSC Official receipt (if available)
– One piece 1×1 picture with your name and signature (scanned, computer-generated is not accepted)
– Declaration Form (DF) and Fully-accomplished Eligibility or Exam Records Request Form (ERRF). These forms are available at the CSC Regional Offices as well as on the Commission’s website.
Step by step process in claiming the COE
1. After filling out the DF and ERRF forms, the personnel -in-charge will receive and review the document and then will issue an order of payment.
2. Pay Php100 for the certification fee and wait for the Official Receipt OR).
3. Present the OR to the Verification officer. He will then verify/validate the data and information based on the records. Just wait for the request to be processed.
4. If the records are accurate, the encoder will then encode the examination and the personal details. He will then print the certificate.
5. Afterward, the senior personnel/ supervisor will review the data/findings and will affix initials on the copy of the certification.
6. The CSC Regional Director will also affix his/her signature on the said certification.
7. After the copies of the certificate as well as the submitted identification cards have been secured, the releasing officer will now give/release your certificate. Don’t forget to affix your signature on the release portion of the file copy or ERRF.
The process of the issuance of COE may usually take 30-32 minutes under normal circumstances. It may take longer than that depending on the number of applicants.
Authentication of COE
Government agencies usually preferred the authenticated copy of COE. Upon receiving the copies, you may opt to proceed to have them authenticated. You can follow these guidelines:
1. Fill out the ERRF and submit it to the ERS-IRMO Action officer. He will then issue receive/review the form, issue order of payment and will advise you to pay to the cashier.
2. Pay the required amount (Php50 per copy). The cashier will then process the payment and will issue an official receipt.
3. Present the receipt to the verifier/validator and just wait for the request to be processed.
4. If the record is accurate, the COE, Report of Rating (ROR) and IDs will be photocopied.
5. The Senior personnel or supervisor will then review the data and will authenticate the COE.
6. Next is, proceed to the ERS-ISMO Releasing Officer to get the authenticated copy of COE and ROR. Affix your signature on the release portion of the file copy or ERRF.
A COE is one requirement in applying for a position in the government. You are qualified to apply to the first level (clerical) positions if you are a holder of CS first-level eligibility. If you’re a holder of the professional level eligibility then you can be appointed to technical and clerical positions such as managerial/executive posts – provided that you meet the experience, training, education and other requirements of the particular position that you are applying for.