How To Report Your Marriage In Japan To The Philippine Embassy

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If you are a Filipino living in Japan and have recently tied the knot, you have to report your marriage to the Philippine embassy.

This is important so that your marriage will be listed in the Philippine government system. Updating this information as soon as possible will help you avoid future problems with your records.

So what’s the process for reporting a marriage in Tokyo, Japan? Here’s how!

The Requirements

First off, there are certain requirements you should be aware of such as:

  1. Personal Appearance of both parties.
  2. Duly accomplished ROM application form (this can be downloaded from the Embassy website.)
  3. Valid Passport of both parties and four (4) copies of their passport data page.
  4. Certified True Copy of the Marriage Notification Report (Konintodoke no Kisai Jiko Shomeisho). Original and four (4) copies.
  5. If your spouse is Japanese, you will need to submit the latest Family Registry (Koseki Tohon) showing the couple’s date and place of marriage. Original and 4 copies.
  6. Otherwise, if spouse is a foreigner but not Japanese, you will have to presenta Certificate of Acceptance of Marriage (Juri Shomeisho) showing the couple’s date and place of marriage. Original and 4 copies.
  7. Affidavit of Delayed Registration of Marriage – if the application is filed after 30 days from the date of marriage.
  8. Four photographs (passport size) each of the husband and wife.
  9. Letter Pack 510 envelope.

Furthermore, additional requirements which may be asked of you will include the following:

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If you are a divorced Filipino applicant, you will need to submit:

  1. DFA authenticated Judicial Decree of Absolute Divorce issued by a Philippine Court with Certificate of Finality. Original and four (4) copies.
  2. NSO Marriage Certificate or Report of Marriage with annotation. Original and 4 copies.

If you are an annulled Filipino applicant:

  1. DFA authenticated Judicial Decree of Annulment issued by a Philippine Court with Certificate of Finality. Original and 4 copies.
  2. NSO Marriage Certificate or Report of Marriage with annotation. Original and 4 copies.

For a widowed Filipino applicant:

  1. NSO Death Certificate of the deceased spouse (if the spouse is Filipino) or Koseki Tohon (if the spouse is Japanese). Original and 4 copies.
  2. NSO Marriage Certificate or Report of Marriage. Original and 4 copies.

Be reminded, however, that all NSO documents should be in security paper. Photocopies, on the other hand, should all be in A4 size.

Applications may be submitted in person or you may also send it bu mail. When choosing the mail option, be sure that the ROM application form is typewritten and properly notarized by a Japanese notary public.

Be prepared to pay fees for the Report of Marriage, translation per document, and affidavit.

For further questions, you may visit the The Philippine Embassy Japan at 5-15-5 Roppongi Minato-ku, Tokyo. 106-8537. Consular services are available from 3PM to 5PM, Mondays thru Fridays. You may also call them via (03) 5562-1607 or send them a fax on (03) 5562-1597 from 9am to 6pm, Mondays thru Fridays.

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